your paper documents. A multi-functional device (MFD) produces good quality digitized documents, … This requires significant investment and … Storing documents digitally is faster than having employees spend hours printing, sorting … You can improve customer satisfaction with faster service. Document scanning greatly reduces your business’ paper consumption for a greener planet. © 2020 Pacific Records. Benefits of Going Paperless. Why wait any longer when your business can reap a host of benefits? Transitioning to paperless office software. According to the Paperless Project, the average office worker uses 10,000 sheets of paper every year. However, moving your filing system into the digital realm and scanning backlogged documents into the system will have the biggest impact—not just on your company’s paper usage, but also on productivity, convenience, compliance, and more. Get started on the process today by investing in eFileCabinet’s document management software. The average person in the United States uses 700 pounds of paper each year. In addition to helping with productivity and compliance, electronic document management systems like eFileCabinet can also curb wastefulness. Here are some examples of how digitizing healthcare forms can drive efficiencies and improve the experiences of patients, doctors, and healthcare administrators. Once digitized, content can be manipulated, edited, organized, and searched, further reducing the time it takes to access and use it. Eliminating transcription errors 2. Files can be retrieved quickly and easily without having to leave your desk. It becomes easier to add or make required changes on the original documents. Document scanning makes it easier for your company to fulfill its legal and regulatory obligations. Scanning your … Multi-Function Devices. Document scanning makes it easy to share documents and collaborate on projects without having to reproduce information on paper. Rows of filing cabinets filled with folders and documents just have no … Pacific Records Management provides document scanning services for businesses throughout Fresno, Stockton, Sacramento, Modesto, and Napa and Solano Counties. Three words- instant search capability. Fill out the form on this page to get a 15-minute demo of eFileCabinet products. Digital images can be backed up to tape or hard drive or protected electronically with an e-vaulting solution. The benefits of digital documents extend well beyond the front desk. Here are some of the benefits: Share documents easily. A few major benefits of document conversion Easier collaboration. Paper documents are especially vulnerable to fires, floods and natural disasters. To make the process go faster, you may consider taking the following steps: There’s more to going paperless than just digitizing your files. In working to go paperless, your company can do its part in cutting into those alarmingly high figures. One of the most important benefits of digitizing your documentation is that it can help you maintain your data privacy compliance, such as GDPR and CCPA. Increase in productivity. incoming documents. You’re able to … However, the process of digitizing a large number of documents can be tricky to complete without proper strategic planning. Creating audit trails 4. Secondly, it has the added benefit of improving the legibility of old hardcopy records. Did you know that it takes a little above 12 minutes for an employee to find … Digitizing paper documents do help in many ways. Paper can get lost. Improved quality While 50% of Americans are aware of the benefits of digital documents, they don’t believe paper, including print photographs, will ever completely go away. As mentioned, digitizing documents ensures that you’ll always have a copy on hand in case the original records are damaged, lost or stolen. As a country, the US uses 68 million trees for paper consumption each year—30% of the global total. The primary benefit for any company is that the digital documents do not rip or fade like paper documents. Unfortunately, the aging process accelerates every time they’re handled. If you have important historical documents, you want to preserve them for years to come. Benefits of Digitizing Archives for Historical Media At eRecordsUSA, our historical documents scanning service provides a wide range of benefits. Digitizing, though, extends those benefits even further. The first is that you don’t have to … The Advantages of Digitizing Documents The benefits of digitizing work like an extension of scanning, helping to improve the usability of digital documents with tools like optical character recognition (OCR), redaction, and automated retention tracking. Time. Here are the top three benefits of using a picture digitizing service to safeguard some of your most precious moments. Protecting hard copy information is difficult at best. Scanning your documents frees up office space so it can be used to generate more revenue for your company. 3. Rather than taking up space in bulky file cabinets, thousands of files can be stored on a single server instead. Despite the benefits of a paperless office, many organizations have resisted this change. This means staff in multiple locations can access and view electronic documents simultaneously. That’s a lot of trees! Implementing electronic workflow processes 3. With good document management software (DMS) and a well-maintained backlog of digital files, you will be able to save physical space in your office, find files more easily, and boost overall workplace productivity. Engineering drawings, like construction and architectural, are required to be kept for a lifetime of a construction. Just look at the stats. This can be an extremely powerful way to protect documents where you need to keep the data completely secure from those outside your business. One of the biggest problems with paper filing systems is that if you need to look up an old document, you either need to be at the office yourself or have someone there who can go and sift through filing cabinets for you. 1. The first step of taking your office paperless is easy. Capturing documents and data at the point of origin or receipt into an organisation allows for many tactical advantages including but not limited to: 1. Document scanning isn’t just good for your business; it benefits the environment as well. They stay for a longer time period. Document scanning is the “last touch” solution. The digitization for preservation proves to be an additional important platform for access and exhibition of documents and artifacts. The number and magnitude of the benefits you reap from converting your hard copy records to an electronic format will vary based on multiple factors, but we can think of two that are consistent for all. It's faster to share scanned documents digitally than to mail, fax or hand-deliver paper documents. If you already use an electronic document management system—such as eFileCabinet—then you know how easy it is to search and find files in the system. Environmentally friendly - Document Imaging and overall document digitizing process adds to your green credits and is an environment friendly initiative. Paper clutter doesn’t have to be the norm in your office. If you already use an electronic document management system—such as eFileCabinet—then you know how easy it is to search and find files in the system. Implementing security protocols 5. This document retention system is incredibly useful for helping businesses stay compliant with different rules, regulations, and security protocols. Saves Time. The benefits of document retention features are also a huge plus in favor of electronic document management systems like eFileCabinet. Unfortunately, many businesses tend to put off going paperless, simply because the process of digitizing huge backlogs of files is so daunting. Now that you know the benefits of document scanning are too good to ignore, why wait any longer? Digitizing also streamlines the document-sharing process, which enhances efficiency and productivity. If you have customers in more than one region, it’s hard to provide consistent customer service. Scanned documents can be encrypted, password protected, and securely stored in the cloud. However, the returns you will get on that investment are absolutely worth the time and effort that scanning backlogged documents will take. More Office Space. Clutter kills productivity. Some of these benefits included the ability to track regulated and non-regulated waste through the entire shipping process as well as generate Transportation of Dangerous Goods (TDG) paperwork, if desired. You can assign access levels to specific users and track all file activity. As the amount of paper documents continues to increase over time, it gets harder to organize, track, and store all those. All Rights Reserved. Further benefits of digitizing healthcare forms. Designed by Elegant Themes | Powered by WordPress. Digital files can be organized, indexed and produced quickly to meet the demands of even the strictest auditor. Once the documents are properly digitized, the paper versions can be stored away at some remote facility (or sometimes can even be shredded / destroyed). You want to get your archive digitized and uploaded as quickly as possible in order to get the … For many people, the benefits of digitizing documents are both mental as well as physical. 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